We are pleased to invite you to the Annual General Meeting (AGM) of the Werribee River Association. This is an important opportunity for you to engage with the organisation and influence our future direction.

Annual General Meeting Notification

Date: Thursday 28^th November 2024
Time: 7pm; pizza & refreshments from 6.30pm. Doors open 6.15pm.
Location: Victoria University, Werribee Campus, 235 Hoppers Ln, Werribee. Enter Gate 2, for Building 2, Rm 2162.

Notice of Meeting

The order of the business of the Annual General Meeting is as follows:

1. Welcome and Apologies
2. Confirmation of Minutes from the Previous AGM
3. Reports from the Board
4. Financial Statements
5. Election of Board Members
6. General Business
7. Other Matters

Please rsvp for catering purposes, by Wednesday 27 November to admin@werribeeriver.org.au

Election of Office Bearers

Members are eligible to stand in the election to the board. They must be a current financial member and be over 18.

To become a member or to renew your membership please visit our website. To check your membership status, email us admin@werribeeriver.org.au

If you are interested in joining the board, nominations must reach the Secretary one week prior to the AGM. Download the Nomination Form and email to admin@werribeeriver.org.au

Voting by Proxy:
Members who are unable to attend the AGM are entitled to appoint a proxy to speak and vote on their behalf. A proxy form is attached to this notice.

The appointment of a proxy must be in writing and signed by the member making the appointment. Please ensure that the completed proxy form is submitted to the organisation at least 48 hours prior to the meeting.

• The member appointing the proxy may give specific directions as to how the proxy is to vote on his/her/their behalf, otherwise the proxy may vote on behalf of the member in any matter they see fit.
• If the Committee has approved a form for the appointment of a proxy, the member may use any other form that clearly identifies the person appointed as the member’s proxy and that has been signed by the member.

Proxy Form

To appoint a proxy, please complete and return the Proxy Form.

Important Information

• Eligibility to Vote: Only financial members are eligible to vote.
• Voting Rights: Each member has one vote. Votes can be cast in person or by proxy.

We look forward to your participation in shaping the future of the Werribee River Association. If you have any questions, please do not hesitate to contact us.

Sincerely

Kathryn Williams, Chairperson
2014kathryn.williams@gmail.com

Carolyn Jones, General Manager
carolyn.jones@werribeeriver.org.au